If you use Microsoft Excel on your Mac, you can save the spreadsheets you create and open them in Numbers, Apple’s spreadsheet app. It’s a handy feature to use in case you can’t access Microsoft’s apps. Every Mac comes with Apple’s iWork apps: Pages (word processor), Numbers (spreadsheet), and Keynote (presentations). And these apps can import Office documents. Here’s how you can open Excel spreadsheets in Numbers, as well as export Numbers spreadsheets for use in Excel. How to import Microsoft Excel spreadsheets into Apple Numbers This procedure works with.xlsx and.xls file formats. You can also import.csv and tab-delimited files.
Launch Numbers (it’s in the Applications folder of your Mac). In the window that automatically opens when you launch the app, navigate to the location of your Excel file. For example, if it’s in Documents, click on the Documents folder in the left sidebar.
(You can also click on the File menu and select Open, then navigate to your spreadsheet.) IDG. Once you’ve located your file, select it and click Open. A progress window will appear. IDG. A window may appear, explaining any changes that were made during the import process. The more complicate your Excel spreadsheet (lots of formulas, charts, etc.), the higher the possibility that a change had to be made. The simpler the spreadsheet, the more your file will resemble what you created in Excel.
Excel Workbook.xlsx. The default XML-based file format for Excel 2010 and Excel 2007. Cannot store Microsoft Visual Basic for Applications (VBA) macro code or Microsoft Office Excel 4.0 macro sheets (.xlm). Saves a workbook as a tab-delimited text file for use on another Microsoft Windows operating system,.
The Excel file should open in Numbers. Before you start working on your spreadsheet, look it over carefully. Formatting may have changed, especially with charts. Check to make sure the formulas you are using are intact.
There’s always a chance that so much happened during the import that you can’t use your spreadsheet. How to export Apple Numbers files as Microsoft Excel spreadsheets If you’ve been working in Numbers and will eventually return to Excel, you can export your spreadsheet as an Excel file. In Numbers, click on the File menu and move your cursor to “Export to”. A pop-up menu will appear. Select Excel. IDG.
In the Export Your Spreadsheet window that appears next, you can opt to include a summary worksheet and require a password. Click on the Advanced Options, and you can select between.xlsx and.xls file formats. Click Next when you have finished selecting your options.
IDG. Choose where you want to save the file and name it. When you click Export, this will save the file.
Note: Whenever you save a file in another file format, some of its formatting, data, and features might not be transferred. To open a file that was created in another file format, either in an earlier version of Excel or in another program, click File Open.
If you open an Excel 97-2003 workbook, it automatically opens in Compatibility Mode. To take advantage of the new features of Excel 2010, you can save the workbook to an Excel 2010 file format. However, you also have the option to continue to work in Compatibility Mode, which retains the original file format for backward compatibility.
Excel file formats Format Extension Description Excel Workbook.xlsx The default XML-based file format for Excel 2010 and Excel 2007. Cannot store Microsoft Visual Basic for Applications (VBA) macro code or Microsoft Office Excel 4.0 macro sheets (.xlm). Excel Macro-Enabled Workbook (code).xlsm The XML-based and macro-enabled file format for Excel 2016, Excel 2013, Excel 2010, and Excel 2007. Stores VBA macro code or Excel 4.0 macro sheets (.xlm). Excel Binary Workbook.xlsb The binary file format (BIFF12) for Excel 2010 and Excel 2007.
Template.xltx The default file format for an Excel template for Excel 2010 and Excel 2007. Cannot store VBA macro code or Excel 4.0 macro sheets (.xlm). Template (code).xltm The macro-enabled file format for an Excel template Excel 2010 and Excel 2007. Stores VBA macro code or Excel 4.0 macro sheets (.xlm). Excel 97- Excel 2003 Workbook.xls The Excel 97 - Excel 2003 Binary file format (BIFF8). Excel 97- Excel 2003 Template.xlt The Excel 97 - Excel 2003 Binary file format (BIFF8) for an Excel template.
Microsoft Excel 5.0/95 Workbook.xls The Excel 5.0/95 Binary file format (BIFF5). XML Spreadsheet 2003.xml XML Spreadsheet 2003 file format (XMLSS). XML Data.xml XML Data format.
Excel Add-In.xlam The XML-based and macro-enabled Add-In format for Excel 2010 and Excel 2007. An Add-In is a supplemental program that is designed to run additional code. Supports the use of VBA projects and Excel 4.0 macro sheets (.xlm).
Excel 97-2003 Add-In.xla The Excel 97-2003 Add-In, a supplemental program that is designed to run additional code. Supports the use of VBA projects.
Excel 4.0 Workbook.xlw An Excel 4.0 file format that saves only worksheets, chart sheets, and macro sheets. You can open a workbook in this file format in Excel 2010, but you cannot save an Excel file to this file format. Works 6.0-9.0 spreadsheet.xlr Spreadsheet saved in Microsoft Works 6.0-9.0. Note: This format is supported in Excel Starter only. Text file formats Format Extension Description Formatted Text (Space-delimited).prn Lotus space-delimited format. Saves only the active sheet.
Text (Tab-delimited).txt Saves a workbook as a tab-delimited text file for use on another Microsoft Windows operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. Text (Macintosh).txt Saves a workbook as a tab-delimited text file for use on the Macintosh operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. Text (MS-DOS).txt Saves a workbook as a tab-delimited text file for use on the MS-DOS operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. Unicode Text.txt Saves a workbook as Unicode text, a character encoding standard that was developed by the Unicode Consortium.
CSV (comma delimited).csv Saves a workbook as a comma-delimited text file for use on another Windows operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. CSV (Macintosh).csv Saves a workbook as a comma-delimited text file for use on the Macintosh operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. CSV (MS-DOS).csv Saves a workbook as a comma-delimited text file for use on the MS-DOS operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. DIF.dif Data Interchange Format.
Saves only the active sheet. SYLK.slk Symbolic Link Format. Saves only the active sheet. Note: If you save a workbook in any text format, all formatting is lost. Other file formats Format Extension Description DBF 3, DBF 4.dbf dBase III and IV. You can open these files formats in Excel, but you cannot save an Excel file to dBase format. OpenDocument Spreadsheet.ods OpenDocument Spreadsheet.
You can save Excel 2010 files so they can be opened in spreadsheet applications that use the OpenDocument Spreadsheet format, such as Google Docs and OpenOffice.org Calc. You can also open spreadsheets in the.ods format in Excel 2010. Formatting might be lost when saving and opening.ods files. PDF.pdf Portable Document Format (PDF). This file format preserves document formatting and enables file sharing. When the PDF format file is viewed online or printed, it retains the format that you intended. Data in the file cannot be easily changed.
The PDF format is also useful for documents that will be reproduced by using commercial printing methods. Note: This format is not supported in Excel 2007. File formats that use the Clipboard You can paste data from the Microsoft Office Clipboard into Excel by using the Paste or Paste Special command ( Home tab, Clipboard group, Paste button) if the Office Clipboard data is in one of the following formats. Format Extension Clipboard type identifiers Picture.wmf or.emf Pictures in Windows Metafile Format (WMF) or Windows Enhanced Metafile Format (EMF). Note If you copy a Windows metafile picture from another program, Excel pastes the picture as an enhanced metafile. Bitmap.bmp Pictures stored in Bitmap format (BMP). Microsoft Excel file formats.xls Binary file formats for Excel versions 5.0/95 (BIFF5), Excel 97-2003 (BIFF8), and Excel 2010 (BIFF12).
SYLK.slk Symbolic Link Format. DIF.dif Data Interchange Format.
Text (tab-delimited).txt Tab-separated text format. CSV (Comma-delimited).csv Comma-separated values format. Formatted text (Space-delimited).rtf Rich Text Format (RTF). Only from Excel.
Embedded object.gif,.jpg,.doc,.xls, or.bmp Microsoft Excel objects, objects from properly registered programs that support OLE 2.0 (OwnerLink), and Picture or another presentation format. Linked object.gif,.jpg,.doc,.xls, or.bmp OwnerLink, ObjectLink, Link, Picture, or other format. Office drawing object.emf Office drawing object format or Picture (Windows enhanced metafile format, EMF).
Text.txt Display Text, OEM Text. Single File Web Page.mht,.mhtml Single File Web Page (MHT or MHTML). This file format integrates inline graphics, applets, linked documents, and other supporting items referenced in the document.
Note: When you copy text from another program, Excel pastes the text in HTML format, regardless of the format of the original text. File formats that are not supported in Excel The following file formats are no longer supported in Excel 2016, Excel 2013, Excel 2010, Excel Starter, and Excel 2007. You cannot open or save files in these file formats. Format Extension Clipboard type identifiers Excel Chart.xlc Excel 2.0, 3.0, and 2.x file formats WK1, FMT, WK2, WK3, FM3, WK4.wk1,.wk2,.wk3,.wk4,.wks Lotus 1-2-3 file formats (all versions) Microsoft Works.wks Microsoft Works file format (all versions) DBF 2.dbf DBASE II file format WQ1.wq1 Quattro Pro for MS-DOS file format WB1, WB3.wb1,.wb3 Quattro Pro 5.0 and 7.0 for Windows. File formats that are not supported in Excel Starter Additionally, the following file formats are no longer supported in Excel Starter.
You cannot open or save files in these file formats. Format Extension Excel 97-2003 Add-In.xla Excel Add-In.xlam Data source name.dsn Access MDE database.mde Office Data Connection.odc Data Link File.udl Opening or viewing unsupported file formats If a file format that you want to use is not supported in Excel, you can try the following:. Search the Internet for a company that makes file format converters for file formats that are not supported in Excel. Save to a file format that another program supports and then export from that program into a file format that Excel supports.
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